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Scheduling time to complete email work requests

A huge amount of work requests come in via email. This tip shows you how to utilise Quick Steps in Outlook so you can quickly block out time in your calendar to action the request. 1.    In Outlook click the drop-down arrow on Quick Steps   2.   Click New Quick Step => Custom   3.   Enter a Name for the Quick [...]

Easily set up online meetings in Outlook

If attendance at your meetings is lower than you want, or you keep having to reschedule... why not give people the option to attend the meeting online? If you have Skype for Business and Outlook you can set this up in a couple of clicks.   1.   Set up your Meeting in Outlook as normal.     2.   Click Skype [...]

Easy data analysis with Table Tools

Excel has made it easier to analyse small or large tables of data using Table Tools. All it takes are few clicks. 1.   Click somewhere in your data 2.  Click Format as Table > select a colour > confirm the data location for your table is correct > click OK                 3.  The ribbon displays the [...]

Restoring a previous version

If you store files in OneDrive or SharePoint version history is switched on by default. This means you can review, compare and restore earlier versions of a file. Restore has saved me on many occasions where I’ve edited content, saved it and then wanted to get back to where I started. This works for all files store in OneDrive and SharePoint e.g. [...]

8 Excel FAILS to avoid

  As we go about our happy days teaching people to work smarter and faster, we see a lot of crazy workarounds.  Nothing makes us happier than the "wooooooow" moment someone realises there is a much, MUCH better way to do their work.  Here are 8 of the worst workarounds we've seen... WARNING - don't get cocky after reading the first few and [...]

4 Reasons IT training SUCKS!

  We do a LOT of training on Microsoft Office.  In fact, we've for it.  So it drives us bananas when we see/hear about awful training. Here are our 4 biggest bugbears when it comes to teaching people how to use their IT more effectively. No matter how amazing a training course is, how effective the trainer is and how much [...]

No excuses for ugly PowerPoint slides

Not everyone has an eye for design – particularly when it comes to PowerPoint. Now you can get PowerPoint to design your slides for you. 1.  Add the text and content you wish to display on your slide.  The content can't be too complicated or you won't get any design ideas.  Here was our raw content: 2.  Click Design, [...]

Office365 Updates

There's nothing like seeing the computer display hall at MOTAT to be reminded of how much things change and how quickly.  One of the sayings I heard late last year was that never in history has business has never changed faster than  now, and yet it will never change slower than it does now.  Wow! So it's great to know our tools are keeping up with [...]